Foundation counselors: The ESA Foundation appoints counselors in every state and Australia to promote the Foundation. Training seminars are held annually to update materials and to  promote greater awareness, and involvement.

Scholarship committees: A committee structure for the purpose of processing and judging scholarship applications has been designed by the Board of Directors. The first step in the process is for individuals to send the scholarship applications to the designated Foundation counselor who will determine if the application criteria have been completed.  These Foundation counselors then send the approved applications to the regional scholarship committee members who review the applications a second time to assure that all criteria have been completed.  The applications are sent by the regional scholarship committee members to the scholarship coordinators who are responsible for distributing the applications to the team of judges.  The scholarship committees serve under the direction of an elected member of the Board of Directors who has been appointed as the scholarship chairman by the chairman of the board.